I. 平成15年度 第３回常任評議員会議事録
日 時：平成１５年９月２７日（土） 12:30-15:55
Final Report for the 3rd Pan Pacific Conference on Pesticide Science
** The total of registered persons (scientists +accompany persons) was 191.
The registration fee was returned to 4 persons.
Affiliate Classification (%) Scientific Contribution
Academic 76 (43) Invited Speech 67
Ag. Chem. Industries 56 (32) Poster Presentation 77
Other Industries 16 (9) (Scheduled 10 Posters from China
Government 29 (16) Taiwan and other countries were cancelled)
Program of the Conference
1) Keynote Lecture 2
2) Invited Lecture: 67 (Topic A: 34, Topic B:33)
Topic A: New Discovery
Topic B: Environmental Fate and Safety Management
3) Poster Presentation: 77 were on the program; 9 were not appeared.
Actual number of the poster presented was 68.
5) Poster Award: The first prize ($1,000), second prize ($500) and third prize ($250) were determined by election of 35 committee members (Conference chairs, program chairs, organizers of Topic A and B, poster organizers).
Preparation and Operation of the Conference
Though the Conference was co-sponsored by the Pesticide Science Society of Japan (PSSJ) and the Agrochemical Division of the American Chemical Society (ACS), major part for the preparation and operation was done by PSSJ.
Dr. N. K. Umetsu, Otsuka Chemical Holdings, Japan
Dr. B. Cross, Barrington Cross Consulting, USA
Dr. H. Ohkawa, Kobe University, Japan
Dr. J. M. Clark, University of Massachusetts-Amherst, USA
Organizing Committee (Japanese):
N. K. Umetsu (Chair, Otsuka Chemical Holdings), I. Ueyama (Bayer CropScience), M. Sasaki (Kobe University), H. Ohkawa (Kobe University), M. Mitomi (Meji Seika), K. Futakuchi (Syngenta Japan)
Operating Committee at Hilton Hawaiian Village:
I. Ueyama (Chiar, Bayer CropScience), K. Wada (Bayer CropScience), H. Sawada (Bayer CropScience), T. Hoshino (Bayer CropScience), K. Futakuchi (Syngenta Japan), T. Otsubo (Sumitomo Chemical), A. Bordin (Otsuka Chemical), N. K. Umetsu (Otsuka Chemical Holdings)
Poster Operating Committee: T.
Haga (Ishihara Sangyo), T. Hoshino (Bayer CropScience), M. Akamatsu (Kyoto University)
Operating members for conference function:
Twenty (20) scientists from Japan who attended the conference with financial support from PSSJ voluntary participated at the activity.
Contract Company for operation:
JTB Communication, Japan: Two staffs from JTB Communication (N. Aoki, E. Kawara) worked at the conference site.
Proceeding for the Conference will be published either as an ACS Symposium Series or ACS Agrochemical Division Publication. The program chair, Dr. H. Ohkawa and Dr. J. M. Clark are responsible for publication.
(3) Financial Report
Budgets: The original budget prepared on Jun 21, 2002 was separated into two budget categories, i.e., Conference Budget and Support Fund. The conference budget was concerned with the expense for the items directly related to the preparation and operation of the conference. The revenue (total 66,500$) was consisted of the registration fees (54,500$) from 150 participants (120 advanced registration, 10 on-site registration and 20 gests), and the contributions (total 12,000$) from the PSSJ and ACS (6,000$ each). The support fund (total 28,000$) concerning the financial support to the invited speakers and organizers was consisted of contribution from the PSSJ and ACS (14,000$ each). The estimated numbers of the participants were 40, to whom financial support should be made.
Afterwards several major revisions were made on the budgets as follows.
1) The support fund was removed from the budget. It was decided that the financial supports to the invited speakers and organizers should be granted directly from ACS and PSSJ. ACS is responsible for the invited speakers and organizers from USA and Canada. PSSJ is responsible for the invited speakers and organizers from Japan, Korea, Taiwan, Australia and New Zealand. Both ACS and PSSJ share the support to the invited speakers and organizers from developing countries such as China, Thailand, Indonesia and so on.
2) Contribution from ACS and PSSJ was decreased from 6,000$ to3,000$ each.
3) Estimated numbers of participants were revised upward (increased) several times along with the progress of the preparation of the conference.
Statement of Accounts: The statement of accounts was shown in the attached table. The table is somewhat complicated, because two different currencies (yen and dollar) exist both at the revenue and expense. Total revenue was 90,059$ (10,617,049yen), over 20,000 dollars more than the budget. This was due to the increase of the participants, total 191 fee paid participants including accompany persons. In response to unexpected increase of the expenses such as ICR cancellation fee and event insurance (liability insurance premium to the Tokio Marine), contribution from PSSJ was increased from 3,000$ to 5,000$ plus 51,348yen (total 5,435$).
Major payment was made to the Tsukuba Laboratories (2,545,282yen) and the JCOM (6,372,128yen). The Tsukuba Lab operated the web site (home page) regarding informational activity, registration, registration fee management, and also conducted abstract book printing, and so on. JCOM conducted preparation and operation of the conference site at the Hilton Hawaiian Village. The expense paid to JCOM was concerned with reception, poster setting, banquet & ceremony, audio visual, PC and so on. Other expenses were for the card company maintenance cost (386,225yen, 5% of the total amounts handled), poster awards (3,750$), ICR related (1,500$), liability insurance premium (500,000yen) and miscellaneous (20,095yen).
Financial Support to the participants by PSSJ
(1) Supports to the Invited Speakers and Organizers from Japan＊
Total 1,570,000yens (13,083$, $1 = 120 yen) were provided to 20 Japanese invited speakers and organizers, ranging from50,000 yens to 100,000 yens per person.
(2) Supports to the Invited Speakers and Organizers from Korea, New Zealand and England＊ Total 3,000 dollars were provided to total five participants from Korea, New Zealand and England, ranging 500$ to 1,000$. Scheduled financial support to the invited speaker from China (total 3,000$) and Taiwan (500$) was cancelled.
(3) Special Financial Supports to the Japanese Participants
PSSJ planed to make an additional financial support to as many members of the society as possible, especially to the young researchers in order to encourage them to present a poster. As a result, 29 persons received a financial support, ranging 50,000 to 100,000yens (total 2,540,000 yens = 21,167dollars).
＊The support money was provided by a part of the fund of the 21 Century Memorial Project of PSSJ. The fund consisted of donations by about 370 members of PSSJ and 61 agrochemical industries and agrochemical related industries and organizations (see the list shown in the abstracts of 3rd PPCPS). Financial Support to the participants by ACS
The information concerning the financial supports to the invited Speakers and organizers from USA and Canada by the Agrochemical Division of ACS will be shown in a separate report.(PDF file).